Talking about productivity methods

May 13, 2019May 19, 2019 ~ Boris Gorelik ~ Leave a comment

The best way to procrastinate is to research productivity.
Boris Gorelik

This week, the majority of Automattic Data Division meets in person in Vienna. During one of the sessions I presented my productivity method to my friends and coworkers.

Presenting this method was a fun and enjoyable experience for me. I decided to try doing this again, in a more formal and structured way. If you know of a productivity-oriented meetups that might be interested in hearing me, let me know.

Some post-talk notes

It turns out that the method I’m using much closer to Mark Forster’s “Final Version” than to his AutoFocus

During the years, Mark Forster created and tested many time management approaches. Scan through this page http://markforster.squarespace.com/tm-systems to find something that might work for you to find something that might work for you.

An interesting way to beat procrastination when working from home

May 1, 2019May 19, 2019 ~ Boris Gorelik ~ Leave a comment

Working from home (or a coffee shop, or a library) is great. However, there is one tiny problem: the temptation not to work is sometimes much bigger than the temptation in a traditional office. In the traditional office you are expected to look busy which is the first step to do an actual work. When you work from home, nobody cares if you get up to have a cup of coffee or water the plants. This is GREAT but sometimes this freedom is too much. Sometimes, you wish someone would give you that look to encourage you to keep working.

This is the exact problem that Taylor Jacobson, the founder of https://focusmate.com is trying to solve. Here’s how Focusmate works. You schedule a fifty-minutes appointment with a random partner. During the session, you and your partner have exactly sixty seconds to tell each other what you want to achieve during the next fifty minutes and then start working, keeping the camera on. At the end of t the session, you and your partner tell each other how was your session. That’s it.

I signed up for this service and participated in two such session. I really liked the result. During that hour, I had the urge to get up for a coffee, to make phone calls, etc. But the fact that I saw someone on my screen, and the fact that they saw me stopped me. The result — 50 minutes of uninterrupted work. I even didn’t check Twitter, despite the fact that my buddy couldn’t see my screen.

I heard about this service in a podcast episode that was recommended to me by my coworker Ian Dunn. Focusmate is absolutely free for now. In that podcast show, Taylor (the founder) talks about the possible business models. Interestingly, when Taylor tried to crowd-fund this project he managed to get almost five time more money than he eventually planned to ([ref]).

One more thing. This podcast show, https://productivitycast.net, looks like an interesting podcast to follow if you are interested in productivity and procrastination.

On procrastination, or why too good can be bad

Illustration: a plastic gun and letters that say "bang"

February 4, 2019May 19, 2019 ~ Boris Gorelik ~ Leave a comment

I’m a terrible procrastinator. A couple of years ago, I installed RescueTime to fight this procrastination. The idea behind RescueTime is simple — it tracks the sites you visit and the application you use and classifies them according to how productive you are. Using this information, RescueTime provides a regular report of your productivity. You can also trigger the productivity mode, in which RescueTime will block all the distractive sites such as Facebook, Twitter, news sites, etc. You can also configure RescueTime to trigger this mode according to different settings. This sounded like a killer feature for me and was the main reason behind my decision to purchase a RescueTime subscription. Yesterday, I realized how wrong I was.

When I installed RescueTime, I was full of good intentions. That is why I configured it to block all the distractive sites for one hour every time I accumulate more than 10 minutes of surfing such sites. However, from time to time, I managed to find a good excuse to procrastinate. Although RescueTime allows you to open a “bad” site after a certain delay, I found this delay annoying and ended up killing the RescueTime process (killing a process is faster than temporary disabling a filter). As a result, most of my workday stayed untracked, unmonitored, and unfiltered.

So, I decided to end this absurd situation. As of today, RescueTime will never block any sites. Instead of blocking, I configured it to show a reminder and to open my RescueTime dashboard, as a reminder to behave myself. I don’t know whether this non-intrusive reminder will be effective or not but at least I will have correct information about my day.

The best productivity system I know

February 20, 2018May 19, 2019 ~ Boris Gorelik ~ 2 Comments

I am an awful procrastinator. I realized that, many years ago. Once I did, I started searching for productivity tips and systems. Of course, most of these searches are another form of procrastination. After all, it’s much more fun to read about productivity than writing that boring report. In 2012, I discovered a TiddlyWiki that implements AutoFocus — a system developed by Mark Forster (AutoFocus instructions: link, TiddlyWiki page link)

I loved the simplicity of that system and used it for a while. I also started following Mark Forster’s blog. Pretty soon after that, Mark published another, even simpler version of that system, which he called “The Final Version.” I loved it even better and readily adopted it. For many reasons, I moved from TiddlyWiki to Trello and made several personal adjustments to the system.

At some point, I read “59 seconds” in which the psychologist Richard Wiseman summarizes many psychological studies in the field of happiness, productivity, decision making, etc. From that book, I learned about the power of writing things down. It turns out, that when you write things down, your brain gets a better chance to analyze your thoughts and to make better decisions. I also learned from other sources about the importance to disconnect from the Internet several times a day. So, on November 2016, I made a transition from electronic productivity system to an old school notebook. In the beginning, I decided to keep that notebook as a month-long experiment, but I loved that very much. Since then, I have always had my analog productivity system and an introspection device with me. Today, I started my sixth notebook. I love my system so much, I actually consider writing a book about it.

Blank notebook page with #1 in the page corner — The first page of my new notebook. The notebook is left-to-right since I write in Hebrew

I should read more about procrastination. Maybe tomorrow.

Screenshot of "The Nature of Procrastination" paper

February 17, 2018May 19, 2019 ~ Boris Gorelik ~ 1 Comment

You’ve been there: you need to complete a project, submit a report, or document your code. You know how important all these tasks are, but you can’t find the power to do so. Instead, you’re researching those nice pictures the Opportunity rover sent to the Earth, type random letters in Google to see where they will lead you to, tidy up your desk, or make another cup of coffee. You are procrastinating.

Because I procrastinate a lot, and because I have several important tasks to complete, I decided to read more about the psychological background of procrastination. I went to Google Scholar and typed “procrastination.” One of the first results was a paper with a promising title. “The Nature of Procrastination: A Meta-Analytic and Theoretical Review of Quintessential Self-Regulatory Failure” by Piers Steel. Why was I intrigued by this paper? First of all, it’s a meta-analysis, meaning that it reviews many previous quantitative studies. Secondly, it promises a theoretical review, which is also a good thing. So, I decided to read it. I started from the abstract, and here’s what I see:

Strong and consistent predictors of procrastination were task aversiveness, task delay, selfefficacy, and impulsiveness, as well as conscientiousness and its facets of self-control, distractibility, organization, and achievement motivation.

Hmmm, isn’t this the very definition of procrastination? Isn’t this sentence similar to “A strong predictor of obesity is a high ratio between person’s weight to their height?”. Now, I’m really intrigued. I am sure that reading this paper will shed some light, not only on the procrastination itself but also on the self-assuring sentence. I definitely need to read this paper. Maybe tomorrow.

PS. After writing this post, I discovered that the paper author, Piers Steel, has a blog dedicated to “procrastination and science” https://procrastinus.com/. I will read that blog too. But not today

On procrastination

Cork Board with multiple post-it notes saying "Do it!"

August 17, 2017May 19, 2019 ~ Boris Gorelik ~ 1 Comment

I don’t know anyone, except my wife, who doesn’t consider themselves procrastinator. I procrastinate a lot. Sometimes, when procrastinating, I read about procrastination. Here’s a list of several recent blog posts about this topic. Read these posts if you have something more important to do*.

An Ode to the Deadlines competes with An Ode to Procrastination.

I’ll Think of a Title Tomorrow Talks about procrastination from a designer’s point of view. Although it is full of known truths, such as “stop thinking, start doing”, “fear is the mind killer”, and others, it is nevertheless a refreshing reading.

The entire blog called Unblock Results is written by Nancy Linnerooth who seems to position herself as a productivity coach. I liked her last post The Done List The Done List that talks about a nice psychological trick of running Done lists instead of Todo lists. This trick plays well with the productivity system that I use in my everyday life. One day, I might describe my system in this blog.

We all know that reading can sometimes be hard. Thus, let me suggest a TED talk titled Inside the mind of a master procrastinator. You’ll be able to enjoy it with a minimal mental effort.

*The pun is intended
Featured image is by Flickr user Vic under CC-by-2.0 (cropped)
The graffiti image is by Flickr user katphotos under CC-by-nc-nd